Event Registration

Early reservations are recommended since our group size is limited – airline/hotel blocks are limited and often sell out of their best fares/rates months in advance.

We accept VISA, MC, AMEX, Discover, ACH or wire transfers. If you are paying by credit card, the charge will appear on your billing statement as payable to Opportunity Travel LLC.

All communications related to your registration will be with Opportunity Travel & Events via email and telephone. Please feel free to reach out by calling +1-800-926-6575 or +1-561-243-6276 or email info@opptravel.com.

Cancellation Policies: all cancellation policies are listed in your ticket type at the time of registration.

Cancellation by Opportunity Travel & Events (OT&E)

If we are forced or cancel the event due to Force Majeure we will hold a credit on file for a later date and if the new dates do not fit in your travel plans, we will fully refund your registration fee back to the original credit card used when registering.

If we have to cancel this conference and/or tour due to unforeseen circumstances, we will fully refund your registration fee back to the original credit card used when registering.

If you have incurred other expenses due to the postponement or cancellation, such as hotel reservations, airline tickets, etc., you will need to seek a change of date or refund via that entity.

Opportunity Travel & Events (“OT&E”), reserves the right to cancel any trip prior to departure for any reason whatsoever, including insufficient signup or logistical problems that may impede trip operations. The refund of the package purchased shall release “OT&E” from any further liability. A trip cancelled due to insufficient signup would normally occur a minimum of one month prior to departure.

“OT&E” must make substantial payments to its suppliers (hotels, transportation companies, etc.) far in advance of the scheduled embarkation date. If a trip is cancelled due to acts of God, war, labor strikes, earthquake, flooding, etc., “OT&E” will promptly refund the portion of the trip cost not already advanced to suppliers and use its best efforts to recover and refund the balance as promptly as possible.

However, “OT&E” does not guarantee recovery of any or all of the advance payments made, and our use of best efforts to recover these payments will not include the institution of any legal proceedings in foreign jurisdictions. 

Responsibility & Limited Liability:

By agreeing to the Terms & Conditions represents your acceptance of the following terms and conditions:

The responsibility of Opportunity Travel & Events (“OT&E”) is limited. “OT&E” gives notice that services provided in connection with its itineraries, including transportation, hotel accommodations, restaurants, and other services, are purchased from various independent suppliers who are not affiliated with “OT&E”

Although it endeavors to choose the best suppliers available, “OT&E” has no right to control their operations and therefore makes these travel arrangements upon the express condition that “OT&E” and its own agents and employees shall not be liable for any delay, mishap, inconvenience, expense, irregularity, bodily injury or death to person, or damage to property occasioned through the conduct or default of any company or individual engaged in providing these services.

Each of these passenger conveyance companies, tour companies, hotels, restaurants, etc. is subject to the laws of the state or country where the service is provided.

“OT&E” shall not be liable for: (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries that may be required either en route, prior to, or following a trip, when caused by individual clients’ travel arrangements, by airline scheduling or airline schedule changes, cancelled flights, missed flight connections, or by other factors not under “OT&E” control; (b) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad; (c) bodily injury or property damage for any reason, including but not limited to acts of God, weather, quarantines, strikes, civil disturbance, theft, default, detention, annoyance, changes in government regulations, terrorism, war, or failure of conveyance to arrive or depart as scheduled, etc., over which it “OT&E” has no control.

“OT&E” reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes. “OT&E” reserves the right to substitute both trip leaders and hotels from those listed in our promotion without notice. If improvements in the itinerary can be made, or unforeseen conditions beyond “OT&E’s” control make changes necessary, they reserve the right to alter itineraries or substitute speakers without penalty.

“OT&E” reserves the right to decline to accept or to restrain from further participation any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or any person whose actions or deportment impede trip operation or the rights, welfare, or enjoyment of other trip members. A refund based on cost of unused services is the limit of “OT&E” responsibility in such a case.

The issuance and acceptance of vouchers or tickets shall be considered consent of the above conditions. By joining our conferences or tours you are assuming all risks and agreeing to indemnify “OT&E”, our partner organizations, their officers, directors and employees harmless for any and all liability that may arise in connection with your participation in an “OT&E” conference or tour.

WE RESERVE THE RIGHT TO INCREASE THE PROGRAM PRICE IF CURRENCY FLUCTUATIONS NECESSITATE IT. THE SUBMISSION OF YOUR CONFIRMATION FORM AND PAYMENT IS ACKNOWLEDGMENT OF ALL TERMS AND CONDITIONS, INCLUDING CANCELLATION PENALTIES, AS STATED WITHIN THIS TEXT.

ASSUMPTION OF RISKS

Opportunity Travel & Events (“OT&E”) sets the guidelines for the meetings and events within their contracted space.

By agreeing to the Terms & Conditions, I understand that while Opportunity Travel & Events (“OT&E”) has undertaken reasonable steps to lessen the risk of transmission of COVID-19 in connection with the Event, is not responsible in any manner for any risks related to COVID-19 in connection with the Event. I understand that the World Health Organization has classified the COVID-19 outbreak as a pandemic. I further understand that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death. I am fully aware that participation in the Event (including any related travel) carries with it certain inherent risks related to COVID-19 transmission (“Inherent Risks”) that cannot be eliminated regardless of the care taken to avoid such risks. Inherent Risks may include, but are not limited to, (1) the risk of coming into close contact with individuals or objects that may be carrying COVID-19; (2) the risk of transmitting or contracting COVID-19, directly or indirectly, to or from other individuals; and (3) injuries and complications ranging in severity from minor to catastrophic, including death, resulting directly or indirectly from COVID-19 or the treatment thereof. Further, I understand that the risks of COVID-19 are not fully understood, and that contact with, or transmission of, COVID-19 may result in risks including but not limited to loss, personal injury, sickness, death, damage, and expense, the exact nature of which are not currently ascertainable, and all of which are to be considered Inherent Risks. I hereby voluntarily accept and assume all risk of loss, personal injury, sickness, death, damage, and expense (extra hotel nights, airline change fees, etc.) arising from such Inherent Risks. Furthermore, I represent and warrant that I do not suffer from any medical condition or disease that might in any way hinder or prevent me from receiving the Event, including, to my knowledge, COVID-19. By attending the event, you and any guests voluntarily assume all risks related to exposure to COVID-19 and agree not to hold “OT&E”; any partners or third-party vendors liable for any illness or injury.

While participating in events held by the “OT&E”, consistent with CDC guidelines, participants are encouraged to practice hand hygiene and “social distancing”. Facial coverings are recommended for all visitors regardless of vaccination status but are not required.

This Terms and Conditions shall be binding on my heirs, executors, administrators, successors, and assigns. I expressly agree that this Agreement is intended to be as broad and inclusive as is permitted by applicable laws, and that if any portion of this Agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect. This Agreement contains the entire understanding of the parties relating to the subject matter, and shall not be altered, modified, amended, waived or supplemented in any manner whatsoever except by a written agreement signed by both parties hereto or their duly authorized representatives. This Agreement may be executed, made and delivered electronically. To the maximum extent permitted by applicable law, I (a) covenant and agree not to elect a trial by jury with respect to any issue arising out of this Agreement or the Event that is triable of right by a jury, and (b) waive any right to trial by jury with respect to such issue to the extent that any such right exists now or in the future. This waiver of right to trial by jury is given knowingly and voluntarily. I have read and understood this Agreement and enter into it voluntarily in consideration of the opportunity to participate in the Event. I acknowledge I am giving up legal rights and/or remedies which may be available to me.

Limitations & Participant Responsibility:

Please realize that while traveling and attending our conferences and/or tours you will encounter many cultural and geographical differences such as ethnic foods, changes in altitude and weather.

At times our events can be physically demanding and may require climbing stairs and extensive walking. We try to stay at the best or most accommodating hotels in each area, but at times we may run into hotels with problems or limitations such as weak water pressure, limited or no hot water, lack of elevators and handicap facilities and no non-smoking rooms.

Participants have the responsibility to select a trip appropriate to their abilities and interests. We are happy to discuss our tours with you, as well as provide you with names of past participants who can discuss their experiences with you.

Participants are held responsible for being in sufficient good health to undertake the trip and are responsible for preparing for the trip by studying the itinerary and pre-departure information packets sent by “OT&E”.